1. The Department of studies (DepEd) challenges the enclosed recommendations regarding the shift of students’ University Records, which ensures typical procedures and standards on inquire, and launch of learners’ kind 137 (Permanent track record) and Form 138 (review credit) in all of the community institutes country wide.

2. This insurance policy aims to ensure the smooth and productive seeking and launching of students’ school reports without inconveniencing the learners and mom.

3. All DepEd requests and other related issuances, regulations, and provision, that are irreconcilable with this rules, tends to be hereby repealed, rescinded, or customized properly.

BR. ARMIN A. LUISTRO FSC Secretary

ADVICE THROUGHOUT THE DEMAND AND PASS OF LEARNER’S SCHOOL DATA (VERSION 137 & TYPE 138)

I. Reason

There have been two fundamental class reports that reveal the learner’s account and academic and extra-curricular standings: version 137, referred to as the everlasting track record, containing the learner’s shape and traditional academic history, and kind 138 and also the review cards which shows the educational functionality of a student in a provided college spring. DepEd Arrange Number 8, s. 2015, the class examination strategy, given the guidelines about know-how become contained in methods 137 and 138.

Kind 138 happens to be issued to marks 1 to 10 learners every end of the grading time period while levels 11 to 12 will receive it every end semester. After the school 12 months, type 138 was a required post for a learner enrolling to the next mark degree considering that it likewise suggest the learner’s promotional standing. In contrast, school government request the release of Form 137 of Grades 1 to 12 learners just who convert to some other college or change from basic to additional.

For the absence of specified methods, the procedure of asking for and releasing of formal school registers of students differs per college. This policy shall establish the tasks becoming adopted by your university in controlling the learner’s faculty information as soon as students register, transfer classes, and ask for relevant reports other relevant use.

Two. Setting for the Plan

This Order aims to set up common functions and standards through the request and launch of learners’ type 137 (long-lasting track record) and Form 138 (review Card) throughout institutions and universities unit practices (SDOs) nationwide.

III. Concept Of Keywords

1. Type 137 (Permanent report) – permanent university student history showing the traditional academic and co-curricular record with the learner
2. Kind 138 (state cards) – record displaying the scholastic functionality of a student in a given faculty spring
3. Obtaining college – the school seeking the permanent data of a moving learner
4. Coming University – the college publishing the long lasting registers of a transferring student

IV. Insurance Policy Statement

The Department hereby ensures the typical tasks and protocols in asking for and publishing of learner’s school documents. This system sticks to the DepEd’s experience, goal and primary values and signs up for the ideas of:

a. totally free, excellent basic degree;

b. openness and liability;

c. availability and regular launch of students’ class record; and

d. protection and privacy of students’ files.

Specifications on Learner’s Faculty Information

This strategy describes the standard standards from inside the shift of students’ faculty documents. This policy details the tasks in nudist dating app requesting the long-term school documents (kind 137) for a proficient move of forms without inconveniencing mom and dad or perhaps the students.

To guarantee the productive release and transport of students’ university registers, in this article shall be discovered:

a. The pass of records of learners is made easy and quick without encumbering the students and mothers. But this should definitely not damage the privacy and safety of university reports.

b. getting institutions shall get all Permanent information (Form 137) of all of the incoming students until the close of earliest grading cycle. For transferred-in learners throughout the college 12 months, transfer of papers shall be protected thirty day period (30) within the first day of class work.

c. Learners and/or his or her mother or protector may not be allowed to hand-carry the long-term registers (version 137) to your receiving school.

d. If there is unavailability of kind 137 as a result circumstance beyond the controls, the document on advertisements (Faculty kind 5) can be utilized as alternative, which is available during the Schools Division company (SDO).

elizabeth. The student details System (LIS) will be utilized as system within the demand and launch of learner university record; ergo the deal shall firmly be between the receiving and originating classes simply.

The below steps must succeeded to enable the inquire and production procedures:

A. School-to-School Shift of Kind 137

The bulk of operations on transfer of learner’s college report ordinarily happen during enrolment duration and after the starting of classes. To enable the smooth and fast pass of records, the flowchart below represent the whole process of consult and release of learners’ version 137between the receiving faculty and coming faculty;